General Board Meeting called to order at 8:00 a.m. by Chairman Mr. Meyer. Present were Directors Mr. Meyer, Mr. Schloss and Mr. Bettag, Chief Svetanics and Ms. Vincent. Also present was District Accountant Joe Schnieders. There were no citizens present.
Motion by Mr. Schloss to accept the amended agenda as presented, 2nd by Mr. Bettag, roll call vote Mr. Meyer aye, Mr. Schloss aye, Mr. Bettag aye.
4.10 Chief’s Staff Car – 2011 Crown Victoria for $23,970 from Joe Machens Ford which has the state bid list. It would take two to three months to receive car.
Motion by Mr. Bettag to approve purchase of 2011 Crown Victoria to replace Chief Svetanics’ existing vehicle, total price not to exceed $24,000, 2nd by Mr. Schloss, roll call vote, Mr. Meyer aye, Mr. Schloss aye, Mr. Bettag aye.
Motion by Mr. Bettag to advertise for sale the existing vehicle for the best price with minimum of $1,500, 2nd by Mr. Schloss, roll call vote, Mr. Meyer aye, Mr. Schloss aye, Mr. Bettag aye.
4.12 Principal Financial Pension Distribution – End of Year Distribution of Pension Fund to Members for Year 2010.
Motion by Mr. Bettag to transfer $145,000 for disbursement to Principal Financial for District Pension Plan, 2nd by Mr. Schloss, roll call vote, Mr. Meyer aye, Mr. Schloss aye, Mr. Bettag aye.
Motion by Mr. Bettag to accept the minutes of the general sessions of January 18, 2011 and January 25, 2011, and the closed executive sessions of January 14, 2011 and January 25, 2011 as presented, 2nd by Mr. Schloss, roll call vote, Mr. Meyer aye, Mr. Schloss aye, Mr. Bettag aye.
Mr. Schnieders and the Board discussed tax revenue, providing St. Louis County Revenue with the estimated tax rate for 2011, and the upcoming audit.
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Mr. Bettag gave the treasurer’s report for the month ending January 31, 2011. Mr. Bettag reported that revenue collected through the lockbox in January was $44,032, which is over budget for the month.
Total revenues collected are over budget for the first month of the year, but only by about $2,113, mostly due to increased ambulance collections.
Revenue collected for January is $293,502, which is $66,342 more than last year at this time.
Mr. Bettag stated that actual expenditures for the first month of year stand at $240,267, or at 7.8%, which is lower than the budget set for 2011, which would be about 8.3% by the end of January.
Motion by Mr. Schloss to accept the treasurer’s report as presented, 2nd by Mr. Bettag, roll call vote, Mr. Meyer aye, Mr. Schloss aye, Mr. Bettag aye.
Ms. Debbie McGuire, Sales Consultant of Paychex, a payroll company, joined the meeting at 8:25 a.m. and made a presentation to the Board with a few options that our current payroll company, ADP, does not provide. Paychex will pay garnishments directly; will do exact calculations and pay worker’s compensation every payday instead of us paying it manually once a month. Paychex also has reports on-line for members to check and print their own records, and meets new-hire reporting requirements. Paychex also provides mandatory Labor Law Posters at no expense to the District. Most importantly, Paychex keeps payroll reporting local instead of transferring calls out of state. Ms. McGuire left meeting at 9:07 a.m. The Board asked Ms. Vincent to compare monthly expenses from ADP to the proposal from Paychex and to report at next meeting.
Chief Svetanics reported on what we are working on for our Newsletter “Lemay Heat.” We are still in the process of taking pictures and getting text to the graphic artist. We are including pictures such as receiving the grant from Bradley Brown of Missouri American Water, the donation of Pet Oxygen Masks by Danielle Miller, the District’s new rescue truck and equipment that it holds, and pictures of two of our firefighters: Steve Christeson, who won the award of Firefighter of the Year for 2010 from the Oakville Elks Lodge, and Jason Brice, a Marine Reservist. We are trying to get everything to the printer by the last week in February for our spring mailing in March.
Chief Svetanics also reported that we had a vacant house fire on Velma.
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Monthly reports presented on training by each crew member, maintenance report, fire incident report and summary, ambulance statistics, ambulance monthly lockbox report and MediClaims report, public relations report, community services report, wage report, letter from St. Louis County Department of Revenue, and two thank-you letters.
The Board stated that the letter from St. Louis County Revenue needing a contact person at the District for taxing purposes by March 1st should be Ms. Vincent.
Next general meeting is scheduled for Tuesday, March 22, 2011, at 8:00 a.m. Next general meeting for bill discussion will be on Tuesday, March 29, 2011, at 8:00 a.m.
Motion by Mr. Bettag to recess general meeting and move to closed executive session at 9:16 a.m., 2nd by Mr. Schloss, roll call vote, Mr. Meyer aye, Mr. Schloss aye, and Mr. Bettag aye.
Respectfully submitted,
Jerry G. Schloss, Secretary
JGS/pgv